职位描述

职位描述： Position Purpose:The Admin. Assistant conducts secretarial and administrative duties for IM Centralized Services functions, which includes providing operation cost management, managing new member on boarding process, coordinating internal team meetings and trainings, and other administrative support to the whole team.The Admin. Assistant shall be able to recognize priorities and urgency, and act accordingly and work independently.Organizational Relationships:?Report to Head of IM Centralized Services Shanghai Team.?Support IM Centralized Services Shanghai Team?Support Global IM Centralized Services team.Primary Duties (fundamental components of role—both strategic & operational):1. Provide Departmental Administrative and Secretarial Support?Maintain and update employee status–Assist employee onboarding and resignation procedure–Maintain employee resume according to SOP requirement–Maintain other team information as needed, which including but not limited to contact list, Org. chart, employee basic background information, team introduction slides, etc.?Request and order office stationery for IMCS Team via Stationery Purchasing online system timely.–Monitor usage of stationary of the team and order accordingly–Distribute according to the requirements–Urgent order on special request as needed?Meeting Organization–Overall manage the department meeting following Pfizer policy, by communicating with vendors for logistic arrangement, cost negotiation, meeting materials and team buildings as needed.–Support training activities–Support each team function meetings as needed.?Team Internal Communication–Assist team internal communication–Distribute communication emails when needed?Other supporting responsibilities–Maintain office working space clean and comfortable–Timely supply of office pantry–Maintain storage room–Meeting room reservation–Collect monthly travel allowance–Assists SH Team reimbursement–Assists Team members to purchase goods of services through Ariba–Assist managers in administrative aspect, including Visa application and logistic arrangement, following and getting approval timely–Other assignments when neededTraining & EducationRequired:?College Degree or above?At least 1 year experience in secretary and administrative?Proficiency in Basic Microsoft Word, PowerPoint and Excel and other MS Office tools?Good English skills is a mustPreferred:?Major in English or Medical, or Pharmacy, or other life science is a plus?Prefer to have had experience in other pharmaceutical companies 职能类别： 经理助理/秘书 生物工程/生物制药

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